Procurement defines clearly responsibilities and roles of stakeholders. Its objective is to optimize procurement costs and lead times, while minimizing associated risks on every step of the project.
Procurement is broken down into the following main stages:
- Purchasing management, through a procurement plan drawn up at the beginning of the project and a list of service providers established in agreement with the client
- Consultation procedure: for each lot of supply and each work package, preparation of tender documents, launching of consultation, receipt of tender (by managing the confidentiality criteria defined with the Client), analysis of tender, clarification, negotiation with contractors and suppliers, recommendations
- Order management: updating the files of order forms, production and dissemination of orders, management of amendments, of invoicing, payment and litigation
- Order monitoring and expediting: validation of documents, follow-up, in-plant inspection, Factory Acceptance Test (FAT) of project materials and equipment, following clearly defined protocols
- Delivery monitoring: packaging and transportation, storage logistics for project supplies and materials and incoming inspections on site, warehouse management
- Maintenance management on site: managing supplier maintenance for start-up assistance (SAT) if stipulated in the order